Compliance only feels painful - until something goes wrong. Then it's priceless.

Are you a building Duty Holder? If so, you have a legal obligation to maintain your buildings and the installations contained within them.

As regulations increase, so does the risk of falling behind.

Here are just some of the periodic inspections required:

  • Electrical
  • Earthing & Bonding Systems
  • Lightning Protection
  • Portable Appliances
  • Emergency Lighting
  • Residual Current Devices (RCD)
  • TEGG (Thermal imaging, Ultrasound)
  • Mechanical (Gas, F-Gas)
  • Sprinkler System
  • Fire Alarm
  • Gas Suppression
  • Water Treatment
  • Smoke Ventilation
  • Fire Extinguishers
  • Fire Doors
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The HSE continues to issue serious fines to Duty Holders for failing to maintain their buildings and installations.

Here are just a couple of recent examples:

  • In January 2023, a £57,000 fine was issued for serious electrical safety deficiencies that had been previously identified but left unresolved, and another £80,000 was issued after a neglected switch room contributed to the death of an asbestos worker.
  • In October 2024, £57,000 fine was issued after an inspection by Britain’s workplace regulator uncovered serious electrical failings.

For organisations with a turnover exceeding £50 million, the Health and Safety Executive (HSE) can impose fines of up to £10 million for serious health and safety offenses.

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Many of Group Metropolitan's clients say the same thing: tracking routine inspections and keeping records up to date is a nightmare. Worse still, many buildings have little or no record of inspections - let alone a robust maintenance regime.

There are clear legal duties to maintain your installations, including electrical systems:

  1. Electricity at Work Regulations 1989 (EAWR)
    Regulation 4(2): “As may be necessary to prevent danger, all systems shall be maintained so as to prevent, so far as is reasonably practicable, such danger.”
    Regulation 29: Prosecution can follow if failure leads to injury or risk.
  2. Health and Safety at Work etc. Act 1974
    Sections 2(1): “It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all his employees”
    Section 2(2a): “the provision and maintenance of plant and systems of work that are, so far as is reasonably practicable, safe and without risks to health
  3. Management of Health and Safety at Work Regulations 1999
    Regulation 5(1): Every employer shall make and give effect to such arrangements as are appropriate, having regard to the nature of his activities and the size of his undertaking, for the effective planning, organisation, control, monitoring and review of the preventive and protective measures.

Non-compliance leads to injuries, legal consequences, and reputational damage.

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At Group Metropolitan Ltd, we’ve developed an all-in-one compliance management solution - Dutiful - designed to help you stay compliant, organised, and in control.

With Dutiful, you can:

  • Set up maintenance schedules aligned with regulations and manufacturer guidance
  • Log inspections, remedial actions, and test results
  • Centralise all documentation and certification
  • Identify compliance gaps before they become issues
  • Receive automated reminders so nothing is missed
  • Keeps records audit-ready at all times
  • Use QR code labels to link equipment to its inspection history
  • Prove due diligence to clients, insurers, and regulators

Compliance is not just a regulatory obligation - it's a vital safeguard for people and businesses. As the legal landscape evolves and enforcement intensifies, Duty Holders face the growing challenge of keeping pace with inspections, certifications, and legal responsibilities. That’s why Group Metropolitan developed Dutiful to bring structure, visibility, and confidence to building compliance and maintenance.

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